Whether you're storing seasonal items, moving to a new home, or simply decluttering, keeping track of what you’ve put in your storage unit is more important than most people think. An inventory list makes it easier to find your items, stay organized, and avoid accidentally buying something you already own.
At Bolt Storage, we believe storage should be simple and stress free. So here’s how to create a self storage inventory list, and why it’s worth the small effort.
Why Create an Inventory List?
1. Avoid losing track of your stuff.
It’s easy to forget what’s inside those boxes after a few months. A simple list helps you stay in control.
2. Save money.
Without a list, it’s common to re-buy things you already have in storage. Your inventory prevents that waste.
3. Make move-ins and move-outs easier.
Whether you're retrieving a few boxes or clearing the unit completely, a list speeds up the process.
4. Helps with insurance claims.
In case of theft, damage, or disaster, an itemized inventory is extremely useful for filing insurance claims.
How to Create Your Self-Storage Inventory List
Step 1: Use a Digital Tool or a Simple Spreadsheet
You don’t need fancy software. Google Sheets or Excel works great. Create columns for:
- Item name
- Box number or label
- Category (kitchen, holiday, tools, etc.)
- Value (optional)
- Notes (e.g., fragile, needs climate control)
You can also use apps like Sortly or Home Inventory for a more visual approach.
Step 2: Label Every Box or Container
Label each box with a clear number or name. Then match that with your inventory.
Example: Box #3 – “Holiday Decorations”
- Christmas lights
- Tree ornaments
- Gift wrapping supplies
This makes it easy to know what’s in each box without opening it.
Step 3: Group Items by Category
Group items in your list and in your storage unit by category. For example:
- Seasonal: Winter clothes, decorations
- Household: Dishes, small appliances
- Tools: Power tools, lawn care
- Personal: Photos, keepsakes
This helps when you’re only looking for a specific type of item.
Step 4: Take Photos
A photo is worth a thousand words. Snap pictures of box contents before sealing. Save them alongside your digital list.
Step 5: Store a Copy in the Cloud
Use Google Drive or Dropbox to keep your inventory accessible from anywhere, especially handy if you’re renting your unit from out of town.
Extra Tips for Better Organization
- Use clear bins for easy viewing
- Stack heavier boxes at the bottom
- Store frequently used items near the front
- Choose a unit with enough space to walk through, if possible. Check our sizing guide.
- Rent a climate-controlled unit for sensitive items
Make Organization Easy with Bolt Storage
At Bolt Storage, our storage units are designed to keep your items safe and accessible. With 63 locations across 12 states, we offer a wide range of sizes and features, including climate controlled and drive up units.
Need help choosing the right unit or organizing your move-in? Our 24/7 customer support is always here to help.
Final Thoughts
Creating a self-storage inventory list doesn’t take long — and it can save you hours (and dollars) down the line. Whether you’re storing a few seasonal boxes or a full household, a simple list gives you peace of mind.
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